Understand mandatory annual filings for Indian private limited companies: Form AOC-4, MGT-7, DIR-3 KYC, and AGM conduct rules. Protect your directors against Section 164 disqualification and uncapped ₹100/day penalties.
Statutory Requirements
Filing of the company's audited Balance Sheet, Profit & Loss Statement, Directors' Report, and Auditor's Report with the Registrar of Companies (ROC).
Annual return detailing registered office, shareholding structure, indebtedness, directors, members, and board meetings held during the financial year.
Mandatory annual KYC verification for every individual who holds a Director Identification Number (DIN).
Mandatory meeting of members to adopt audited financial statements, approve directors' reports, and appoint statutory auditors.
Under Section 164(2)(a) of the Companies Act 2013, no person who is or has been a director of a company which has not filed financial statements or annual returns for any continuous period of three financial years shall be eligible to be re-appointed as a director of that company or appointed in other companies for a period of five years from the date of default.
Current MCA Coverage
LanceIQ helps organise MCA obligations and surfaces work requiring attention. Companies should confirm filings and status through the applicable official portal and professional review.
LanceIQ can help organise evidence and filing information for review by a CA, CS, or lawyer, who remains responsible for final advice, signature, and filing.
For compliance support outside current MCA and GST monitoring, contact LanceIQ to discuss available coverage and partner-professional coordination.
FAQ
Under Section 96(1) of the Companies Act 2013, an Indian private limited company must hold its AGM within 6 months from the date of closing of the financial year (i.e. on or before September 30). For a newly incorporated company, its first AGM must be held within 9 months from the date of closing of its first financial year (on or before December 31). Missing the AGM attracts a fine up to ₹1,00,000 plus ₹5,000 per day under Section 99.
Under Section 137 and Section 92 of the Companies Act 2013 read with the Companies (Registration Offices and Fees) Rules 2014, late filing of Form AOC-4 (financial statements) and Form MGT-7 (annual return) attracts an uncapped additional fee of ₹100 per day per form (combined ₹200/day without any ceiling).
Section 164(2) can make a person who is or has been a director of a company that has not filed financial statements or annual returns for three continuous financial years ineligible for appointment or reappointment for five years. The application of the provision and any MCA portal consequence depend on the facts and should be assessed by a qualified professional.
Every director holding a valid DIN as on March 31 must file Form DIR-3 KYC or DIR-3 KYC-WEB on or before September 30 under Rule 12A of the Companies (Appointment and Qualification of Directors) Rules 2014. If missed, the MCA portal immediately deactivates the DIN with the status 'Deactivated due to non-filing of DIR-3 KYC'. Reactivating a deactivated DIN requires payment of a mandatory government fee of ₹5,000 per director.
LanceIQ currently provides MCA and GST monitoring, counterparty Deep Reports, and evidence preparation for professional review. A CA, CS, or lawyer remains responsible for regulated advice, final decisions, signatures, and filings. Contact LanceIQ to discuss any additional coverage.
Verify your company's current MCA standing, check director DIN statuses, and put AOC-4 and MGT-7 filings on automated watch.